MUSICAL & PERFORMING ARTS DIRECTORS FAQ

**Look for updates as we get closer to YEA! 2020!**

What do I need to bring to the YEA Festival ?

  • Risers, chairs, electric piano, CD player and amplified sound will be provided at the main stage

  • Amplified sound will be provided at the secondary stage

  • Musical instruments, music stands and backline will NOT be supplied by YEA

  • Any personal creature comforts to make your day more enjoyable - sunscreen, hat, etc.

When and where do I load in?

  • Plan to arrive at least 30 minutes before your performance time slot to collect your performers and huddle up before hitting the stage.

  • If you require load in of any kind, plan on doing so at the corner of Lake and Chicago, on Lake Street.

  • Please DO NOT stop on Chicago avenue to unload students. Please pull around to Grove to do so where it not high traffic (SAFER).

  • Volunteers will be available to help unload and deliver materials to your site.

  • Do not leave your car unattended at any time. Once unloaded, please move your vehicle immediately to make space for others.

 Where should I park?

  • You will be responsible for finding your own street parking. There will be plenty of neighborhood parking available at that time of day. Please note: no parking is allowed in the First Presbyterian Church parking lot. Violators will be towed.

 

Will I have any support from YEA during the day?

  • Coffee and donuts will be available at the ‘Teachers Lounge’ tent near the corner of Lake and Chicago (see map) in the morning and will have water and snacks throughout the day for teachers (Sorry, no students- food trucks with food available for purchase will be at the festival).

  • Professional sound engineers will be onsite running sound at both stages.

What happens if I have an emergency?

  • Lost children should be brought to one of the four corners of the part to an info booth. YEA staff will be at these booths and on radio and able to connect with the Evanston Police Department who will have a presence at YEA.

  • Minor injuries (scrapes, non-threatening cuts etc.) can be treated by a Registered Nurse at the ‘Nurse’s Office’ tent located on the path closest to Lake and Hinman (see map).

  • For serious injuries please dial 911.

  • Evacuation - if inclement weather becomes threatening the YEA producers will call for a park evacuation. Those in the park will exit at one of the four corners and make way to shelter. There is a public parking garage at Sherman and Grove.

What if it rains?

  • The YEA Festival will relocate to the ETHS Fieldhouse in the case of bad weather.

  • Festival organizers will decide on Thursday evening before YEA if a rain plan will go in effect, and will notify participants by email on the Friday before YEA.